RECRUITMENT PROCEDURES

The Right People. The Right Roles.

Our recruitment process is designed to identify candidates whose qualifications, experience, and professional capabilities align with client requirements.

1. Workforce planning based on client requirements

2. Candidate sourcing through approved channels

3. Initial screening and qualification assessment

4. Structured interviews and skills evaluation

5. Credential and reference review

6. Client submission and selection

7. Pre-deployment coordination and onboarding

VETTING PROTOCOLS

Trust. Integrity. Professionalism.

We apply documented screening procedures to help assess candidate suitability, authenticity of information, and alignment with assignment requirements.

• Identity and document consistency review

• Employment history and reference checks

• Role-relevant background screening where legally permitted

• Professional conduct and suitability assessment

• Fraud prevention and document authenticity checks

• Escalation of discrepancies and unresolved issues

• Candidate privacy and confidential record handling

CREDENTIAL VERIFICATION

Verified Credentials. Qualified Crew.

We review applicable certificates, documents, and experience records to support role-specific staffing requirements.

Documents reviewed

• Certificates of Competency (CoC), where applicable

• STCW certificates and endorsements

• Medical certificates from recognized providers

• Sea service records and employment history

• Passport and applicable seafarer identity documents

• Flag State approvals or endorsements, where required

• Client-specific training and onboarding records

Verification Process

1. Securely collect documents with appropriate consent.

2. Review completeness, validity, and role relevance.

3. Check document details and consistency.

4. Verify with authorized sources where available.

5. Record verification date, method, and outcome.

6. Escalate discrepancies or unverified items.

MEDICAL & TRAINING READINESS

Prepared for the Assignment.

We coordinate applicable training and medical documentation requirements based on the position, vessel, employer, and relevant jurisdiction.

• Review required training and certification status

• Track expiration dates and renewal needs

• Coordinate applicable medical documentation through authorized providers

• Identify outstanding requirements before deployment

• Support document readiness and communication with relevant parties

• Escalate restrictions or unresolved requirements through appropriate channels

DATA PRIVACY

Protecting Candidate and Client Information.

We recognize the importance of safeguarding personal and business information throughout recruitment and staffing operations.

• Controlled access to candidate records

• Secure transmission of documents where feasible

• Appropriate consent and information-sharing practices

• Need-to-know access principles

• Retention and disposal procedures aligned with applicable requirements

• Escalation of suspected privacy incidents

CLIENT TRANSPARENCY

Clear Communication. Reliable Coordination.

We provide organized candidate information and communicate verification status, outstanding requirements, and relevant exceptions to support informed client review.

Candidate Submission Package

• Candidate summary and relevant experience

• Role-specific qualification overview

• Credential status and expiry information

• Reference and verification status

• Open items and recommended next steps

• Deployment coordination status, where applicable

PRE-DEPLOYMENT READINESS

Ready for the Next Step.

Before deployment, we coordinate the applicable documentation and readiness checks required for the assignment.

• Employment and contract documentation

• Required training and certification status

• Medical documentation status

• Visa and travel readiness

• Joining instructions

• Emergency contact information

• Resolution of outstanding conditions